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Early Bird

UIL Region IV Cross Country Championships meet information

Courtesy: UTSA Athletics
Release: 11/01/2013
Courtesy UTSA Athletics
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Contact information
Scott Slade, meet director
(210) 458-6193
scott.slade@utsa.edu

Lavera Morris, assistant meet director
(210) 458-8772
lavera.morris@utsa.edu

Larry Brooks, assistant meet director
larry.brooksjr@yahoo.com

Please note that the meet directors will be at the course and NOT in their offices on Friday, Nov. 1.


Date
Saturday, Nov. 2

Location (map)
NSC
2 Gass Road
San Antonio, Texas 78253
(please note that Gass Road entrance will be used)



View Larger Map

Directions from IH-10 in Northwest San Antonio
· Take Loop 1604 South toward Sea World for approximately nine miles
· Exit FM 471/Culebra Road
· Turn right and proceed for two miles
· Turn left on Gass Road (the first left past Roft Road)

Directions from IH-10/35 in South San Antonio
· Take U.S. 90 West toward Del Rio and proceed for approximately seven miles
· Take Texas 151/Stotzer Freeway West toward Sea World and proceed for approximately 10 miles
· Merge onto Loop 1604 North
· Exit FM 471/Culebra Road
· Turn left and proceed for two miles
· Turn left on Gass Road (the first left past Roft Road)


Parking
Team van and bus parking will be the first left on Gass Road. Athletes must arrive with their team and coach to get into the team parking area for free. Spectators can choose to park at the first entrance for $5 per car or be directed to the second entrance for the free spectator parking area. Athletes arriving with parents will be expected to pay for parking. Click here for a parking map.


Lodging
Click here to see a list of UTSA Athletics hotel partners.


Packet pickup/course inspection
Coaches can pick up packets at the team parking area. Packet pickup and course inspection will be from 4-6:30 p.m. on Friday, Nov. 1. Per UIL instructions, teams WILL NOT be allowed to enter the site prior to 4 p.m. to discourage teams from taking kids out of class early. Packet pickup for Saturday, Nov. 2, will be at the times listed in the meet schedule below.


Fees
The individual athlete fee will be $20 per runner up to seven runners and the maximum entry fee per team will be $140 for 7, 8, 9 or 10 athletes entered. Please pay prior to or on race day, make checks payable to the UTSA ATHLETICS DEPARTMENT and mail to UTSA ATHLETICS BUSINESS OFFICE, ONE UTSA CIRCLE, SAN ANTONIO, TX 78249. If the district chair is paying for multiple teams or individuals, please list the names of the schools and the amount for each school on the check, check stub or attached sheet.


District results
The district chairperson is responsible for faxing the UIL district results form (click here to download). If your teams or any individuals qualified for the regional meet, we strongly suggest that you make sure this form was filed. The form should be faxed to (210) 458-4813.


Entry information
The deadline to submit entries is 3 P.M. ON MONDAY, OCT. 28. Entries must be certified at the district level and each individual school must send in their entries to athletic.net. PLEASE DO NOT RELY ON THE DISTRICT CHAIRPERSON TO DO THIS. The reason we have this rule is that the district chairperson will not have a list of your alternates on the result sheets. You may enter 10 but only can run seven. The 10 that you enter must be certified and be eligible by UIL rules. At packet pick up you must declare your seven runners. The seven that compete must come from your certified list of 10. We will assign bib numbers and chips to all 10 entries. The three extra numbers and chips are to be returned at the packet pick up area when you declare your seven. If you have any problems with your entries, please contact Assistant Meet Director Larry Brooks at larry.brooksjr@yahoo.com.


Entry form instructions
We will be using athletic.net for the UIL Region IV meet this year. Below are instructions for submitting your entries (click here to watch a video of how to submit your entries).

1. Click here to sign up for a free coach account (if you do not have one already).

2. Add meets to your calendar …

· After receiving a confirmation email, you will need to log on to athletic.net with your email address and password in order to add meets to your season calendar.

· Once you are logged in, click on your team's name in the left navigation bar and click "Add Meet" above your calendar box.

· Enter 80568 where it says "Meet ID:" and click "Add".

· Review the information and click "Save and Continue >" (please note you may need to click "Save and Continue >" again).

· Repeat this process for the remainder of your season calendar (you also can add meets by date if you don't know the meet ID number).

· Verify that your calendar is correct and use the edit button next to meets to make corrections.

3. Enter your team roster by clicking “Edit Athletes” on the coaches toolbar on your team page. You can manually add athletes to your roster or upload by using the "Upload Athlete Roster" option.

4. Register athletes for UIL Region IV Cross Country Championships (HS) …

· Locate the meet on your team's main cross country page and click on it.

· On the right under "Team Tools," click "Register Athletes".

· You can click "Increment Divisions" to quickly register all your athletes in the first race division or manually select the race division for each athlete.

· Use the boxes on the bottom of the page to add additional athletes to your roster.


Distances run
· 5A-4A-3A-2A-1A (boys) & 5A-4A (girls): 3.1 miles (5k)
· 3A-2A-1A (girls): 2 miles


Meet schedule

Packet Pickup
Report To Start Race Time
Division
Awards Ceremony
7:30 a.m. 8:40 a.m. 9 a.m. 1A Girls (2M) 10:10 a.m.
7:30 a.m. 9:00 a.m. 9:20 a.m. 1A Boys (5K) 10:40 a.m.
8:30 a.m. 9:30 a.m. 9:50 a.m. 2A Girls (2M) 11:10 a.m.
8:30 a.m. 9:50 a.m. 10:10 a.m. 2A Boys (5K) 11:30 a.m.
9:30 a.m. 10:20 a.m. 10:40 a.m. 3A Girls (2M) 12 p.m.
9:30 a.m. 10:50 a.m. 11:10 a.m. 3A Boys (5K) 12:20 p.m.
10:15 a.m. 11:20 a.m. 11:40 a.m. 4A Girls (5K) 12:50 p.m.
10:15 a.m. 11:50 a.m. 12:10 p.m. 4A Boys (5K) 1:10 p.m.
11 a.m. 12:20 p.m. 12:40 p.m. 5A Girls (5K) 1:30 p.m.
11 a.m. 12:50 p.m. 1:10 p.m. 5A Boys (5K) 2:00 p.m.

Timing
Chip timing will be used with a chip on each shoe. Special instructions will be given out at race time about where to put the chips on. The athletes will go through the finish area and exit out the back where the chips will be removed. There will be clerks at the starting line making sure that each chip matches the bib number of the runner. The chips will be given out at packet pickup and be sure to return chips that will not be used at that time.


Boxes and results
Boxes will be posted at the check-in tent. Results will be posted on the side of the truck near the check-in tent and official results will be posted 20 minutes after the conclusion of a race.


Protests
Protests must be in writing and delivered to the meet referee at the check-in tent within 20 minutes of the posting of results.


State qualifiers
· Top three teams
· Top 10 individuals (may or may not be on one of the top three teams)
· UTSA will submit state meet qualifiers to the UIL


Awards (ceremonies by the awards tent at the designated time)
· Ceremonies will be at the times designated in the meet schedule above
· Trophy to team champion only
· Medals for first, second and third-place teams
· Medals for top 10 individuals


Other information
· The UIL uniform rule will be strictly enforced
· Complete results will be available at goUTSA.com and iaapweb.com/results.htm after 5 p.m. on race day
· Concessions will be available from 9 a.m.-2 p.m.
· A limited amount of T-shirts will be on sale


NOTICE REGARDING RECORDINGS
These events may be photographed, recorded and/or taped. By your attendance at this activity, you hereby grant permission for your image, likeness, actions and statements that are captured in such photographs, recordings or tapes (“Recordings”) to be used in any medium or context without further approval, authorization or compensation and you understand that all such Recordings, in whatever medium, shall remain the property of UTSA.

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