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UIL Region IV Cross Country Championships meet information

Courtesy: UTSA Athletics
Release: 11/01/2014
Courtesy UTSA Athletics
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Contact information
David Hartman, meet director
(210) 458-6193

Lavera Morris, meet director
(210) 458-8772

Saturday, Nov. 1

Location (map)
National Shooting Complex
2 Gass Road
San Antonio, Texas 78253
(please note that Gass Road entrance will be used)

View Larger Map

Directions from IH-10 in Northwest San Antonio
· Take Loop 1604 South toward Sea World for approximately nine miles
· Exit FM 471/Culebra Road
· Turn right and proceed for two miles
· Turn left on Gass Road (the first left after Roft Road)

Directions from IH-10/35 in South San Antonio
· Take U.S. 90 West toward Del Rio and proceed for approximately seven miles
· Take Texas 151/Stotzer Freeway West toward Sea World and proceed for approximately 10 miles
· Merge onto Loop 1604 North
· Exit FM 471/Culebra Road
· Turn left and proceed for two miles
· Turn left on Gass Road (the first left after Roft Road)

Team van and bus parking will be the first left on Gass Road. Athletes must arrive with their team and coach to get into the team parking area for free. There will be a $5 fee for parking for all spectators. Click here for a parking map.

Click here to see a list of UTSA Athletics hotel partners.

Packet pickup/course inspection
Coaches can pick up their packets from 4-7 p.m. on Friday, Oct. 31, at the Park West Athletics Complex (click here for a map and directions). We will have a course inspection from 4-7 p.m., as well. We will make our IAAF certified track available to the athletes if a coach does not want to go to the course. PLEASE NOTE THAT THERE WILL NO PACKETS AT THE COURSE ON FRIDAY. Per UIL instructions, teams will not be allowed to enter the site prior to 4 p.m. to discourage teams from taking kids out of class early. Packet pickup for Saturday, Nov. 1, will be at the course at the times listed in the meet schedule below (NOT AT PARK WEST ATHLETICS COMPLEX).

Individual athletes will be charged $20 per bib/entry. For example, If you enter seven athletes, you will be charged $140. If you enter 10, you will be charged $200. You will be charged based on the amount that you enter, not what you run. Only the top seven chips will be issued at packet pickup. Please pay at packet pickup on either Friday or Saturday. If you are mailing in a check, please make checks payable to the UTSA ATHLETICS DEPARTMENT and mail to UTSA ATHLETICS BUSINESS OFFICE, ONE UTSA CIRCLE, SAN ANTONIO, TX 78249. If the district chair is paying for multiple teams or individuals, please list names of schools and the amount for each school on the check, check stub or attached sheet.

District results
The district chairperson is responsible for faxing the UIL district results form (click here to download). If your teams or any individuals qualified for the regional meet, we strongly suggest that you make sure this form was filed. District results also should be emailed to Meet Director David Hartman at

Entry information
The deadline to submit entries is 3 P.M. ON MONDAY, OCT. 27. Entries must be certified at the district level and each individual school must send in their entries to PLEASE DO NOT RELY ON THE DISTRICT CHAIRPERSON TO DO THIS. The reason we have this rule is that the district chairperson will not have a list of your alternates on the result sheets. You may enter 10 but only can run seven. The 10 that you enter must be certified and be eligible by UIL rules. You must declare your seven runners at packet pick up. The seven that compete must come from your certified list of 10. We will assign bib numbers and chips to all 10 entries. The three extra numbers and chips are to be returned at the packet pick up area when you declare your seven.

Entry form instructions
We will be using for the UIL Region IV meet this year. Below are instructions for submitting your entries (click here to watch a video of how to submit your entries).

1. Click here to sign up for a free coach account (if you do not have one already).

2. Add meets to your calendar …

· After receiving a confirmation email, you will need to log on to with your email address and password in order to add meets to your season calendar.

· Once you are logged in, click on your team's name in the left navigation bar and click "Add Meet" above your calendar box.

· Enter 93427 where it says "Meet ID:" and click "Add".

· Review the information and click "Save and Continue >" (please note you may need to click "Save and Continue >" again).

· Repeat this process for the remainder of your season calendar (you also can add meets by date if you don't know the meet ID number).

· Verify that your calendar is correct and use the edit button next to meets to make corrections.

3. Enter your team roster by clicking “Edit Athletes” on the coaches toolbar on your team page. You can manually add athletes to your roster or upload by using the "Upload Athlete Roster" option.

4. Register athletes for UIL Region IV Cross Country Championships (HS) …

· Locate the meet on your team's main cross country page and click on it.

· On the right under "Team Tools," click "Register Athletes".

· You can click "Increment Divisions" to quickly register all your athletes in the first race division or manually select the race division for each athlete.

· Use the boxes on the bottom of the page to add additional athletes to your roster.

Distances run
· 6A-5A-4A-3A-2A (boys) & 6A-5A (girls): 3.1 miles (5K)
· 4A-3A-2A (girls): 2 miles

Meet schedule

Packet Pickup
Report To Start Race Time
Awards Ceremony
7:30 a.m. 8:40 a.m. 9 a.m. 6A Girls (5K) 10:10 a.m.
7:30 a.m. 9:10 a.m. 9:30 a.m. 6A Boys (5K) 10:40 a.m.
8:30 a.m. 9:40 a.m. 10 a.m. 5A Girls (5K) 11:10 a.m.
8:30 a.m. 10:10 a.m. 10:30 a.m. 5A Boys (5K) 11:40 a.m.
9:30 a.m. 10:40 a.m. 11 a.m. 4A Girls (2M) 12:10 p.m.
9:30 a.m. 11 a.m. 11:20 a.m. 4A Boys (5K) 12:30 p.m.
10:15 a.m. 11:30 a.m. 11:50 a.m. 3A Girls (2M) 1 p.m.
10:15 a.m. 11:55 a.m. 12:15 p.m. 3A Boys (5K) 1:25 p.m.
11 a.m. 12:25 p.m. 12:45 p.m. 2A Girls (2M) 1:55 p.m.
11 a.m. 12:50 p.m. 1:10 p.m. 2A Boys (5K) 2:20 p.m.

Chip timing will be used with a chip on each shoe. Special instructions will be given out at race time about where to put the chips on. The athletes will go through the finish area and exit out the back where the chips will be removed. There will be clerks at the starting line making sure that each chip matches the bib number of the runner. The chips will be given out at packet pickup and be sure to return chips that will not be used at that time.

Boxes and results
Boxes will be posted at the check-in tent. Results will be posted on the side of the truck near the check-in tent and official results will be posted approximately 20 minutes after the conclusion of a race.

Protests must be in writing and delivered to the meet referee at the check-in tent within 20 minutes of the posting of results.

State qualifiers
· Top four (4) teams
· Top 10 individuals not on a qualifying team
· UTSA will submit state meet qualifiers to the UIL

Awards (ceremonies by the awards tent at the designated time)
· Ceremonies will be at the times designated in the meet schedule above
· Trophy to team champion only
· Medals for first, second and third-place teams
· Medals for top 10 individuals

Other information
· The UIL uniform rule will be strictly enforced
· Complete results will be available at and after 5 p.m. on race day
· Concessions will be available and a limited amount of T-shirts will be on sale

These events may be photographed, recorded and/or taped. By your attendance at this activity, you hereby grant permission for your image, likeness, actions and statements that are captured in such photographs, recordings or tapes (“Recordings”) to be used in any medium or context without further approval, authorization or compensation and you understand that all such Recordings, in whatever medium, shall remain the property of UTSA.

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