Contact information
Scott Slade, meet director
(210) 458-6193
scott.slade@utsa.edu

Dates
Friday, Sept. 14 (university/college/open)
Saturday, Sept. 15 (high school)

Location (map)
NSC
2 Gass Road
San Antonio, Texas 78253
(please note that the Gass Road entrance will be used)

Directions
To improve traffic flow and avoid delays, we are asking everyone to follow these directions into the complex.

From IH-10 in Northwest San Antonio
· Take Loop 1604 South toward Sea World for approximately seven miles
· Turn right on Shaenfield Road and travel west for one-and-a-half miles before it turns into Galm Road
· Follow Galm Road for three-and-a-half miles until it reaches Culebra Road
· Turn left onto Culebra Road and tavel east for a half mile
· Turn right on Gass Road and follow the directions of the parking attendants to keep traffic flowing

From IH-10/35 in South San Antonio
· Take U.S. 90 West toward Del Rio and proceed for approximately seven miles
· Take Texas 151/Stotzer Freeway West toward Sea World and proceed for approximately 10 miles
· Merge onto Loop 1604 North
· Exit FM 471/Culebra Road
· Turn left on Gass Road (first left after Roft Road)
· Do NOT turn on Roft Road, as you will NOT be allowed to use that entrance
· Please follow directions of parking attendants to keep traffic flowing


View Larger Map

Parking
Team van parking will be the first left on Gass Road. Busses will be able to drop teams off and then proceed to a separate bus parking area. Everyone else will be directed to the second left on Gass Road for the spectator parking area. Click here for a parking map.

Lodging
There are several hotels near Sea World that are within seven miles of the course.

Packet pickup
Packet pickup will be from 4-7 p.m. on Friday, Sept. 14, at the team parking area, and at designated times on the morning of Saturday, Sept. 15 (see schedule below).

Course inspection
The course inspection will be from 4-6:30 p.m. on Friday, Sept. 14.

Courses
This is the same location as the 2011 UIL Region IV meet, but the courses this year will be on a different part of the property. Click here for the course map.

Distances run
University/college/open men & women: 3.1 miles (5k)
Gold-5A-4A (boys/girls) & 3A-2A-1A (boys): 3.1 miles (5k)
3A-2A-1A (girls) & JV (girls/boys): 2 miles

Divisions
1. University/college/open (unlimited entries)
2. Gold (elite boys and girls teams only/only seven per team)
3. 5A-4A-3A-2A-1A (unlimited entries)
4. JV (only for sophomores and younger/we will allow junior high athletes, as well)

Continued divisions
Teams must run in their division or in the gold division. If you choose to move up, you only can move seven up to a higher division. You still can run as many as you want in your UIL classification.

Entry fees
The entry fee this year is $12 per athlete (please note change) and you are asked to pay at packet pickup (checks are not to be mailed). Make checks payable to "UTSA Athletics" and list the meet name in the memo section. Due to the fact that we have to rent chips for our timing system, you will be charged for the number of athletes that you register/enter and NOT for the number of athletes who run. Additionally, teams who enter but do not show up also will be billed. PLEASE BE MINDFUL OF THIS WHEN SUBMITTING YOUR ENTRIES.

Submitting entries
We will use Direct Athletics this year. See below for instructions (high school athletes may NOT run unattached in any of the high school divisions and doing so will result in risking eligibility for the rest of the season).

How to submit online entries
After all of your athletes have been added to your online roster (step 2 beiow), you must submit your roster/entries to the meet by clicking the green “register” link. (step 3 below) Your rosters/entries are not submitted until you complete step 3.

Step 1 - Accessing your Direct Athletics account
Each coach must have a Direct Athletics username and password for his/her school. If you don’t know your username and password, you will be able to create one or retrieve your existing account by following the instructions below.

Existing users
1) Go to www.directathletics.com.

2) In the login box, enter your username and password and click "login" (remember that your password is case-sensitive).

New users
1) Go to www.directathletics.com.

2) Click on the link “new user? click here.”

3) Follow onscreen instructions. You will be able to create an account online or retrieve forgotten information for an existing account.

Note about accounts: Most coach accounts control a school’s men’s and women’s team. You control only one gender at time, so you will complete the below steps for your men and then switch to your women’s team and repeat the process (or vice versa). The team you are controlling is listed on the blue navigation bar across the top of your account.

Example
Sport: Cross Country Team: Trinity College (M)/This indicates that you are controlling the Trinity College men's team. To switch to your Women’s team, you would select “Trinity College (W)”.

Step 2 - Edit/set up your online roster
Before entering an athlete into a meet, you must add all attending athletes to your roster. If an athlete is already on your roster (from previous seasons) you do not need to add him/her again. Most schools will just need to add new athletes and delete athletes no longer on the roster.

1) Upon logging in, click the team tab.

2) If you have used Direct Athletics before, you will see last year’s roster. School years have automatically been moved forward one year. You can click “import track roster” which is listed on the left. You will be able to add athletes from your track roster to your cross country roster. If you do not see this link or you are new to Direct Athletics, skip this step.

3) Click the green “add athletes” link under the "team roster" header. Select an approximate number of athletes you would like to add (you can add more at any time).

4) Enter your athletes first name, last name and school year and click “submit.”

5) You may add, edit or delete athletes on your team roster at anytime by click the "team" tab.

Step 3 - Submit your roster/entries
Once your athletes are added to your roster, you must submit your roster to the meet.

1) In the "home" tab (under upcoming meets) or in the "schedule" tab, click the green register button next to the meet you wish to enter.

2) Check off the box for each athlete you wish to enter. You can check the “all” box to select (or deselect) your entire roster.

3) When you have completed your entries, click “submit”. You must click “submit” to submit your entries.

4) You will see your current, submitted entries on the “View Entries” page. At any time before the entry deadline, you may edit your entries by clicking the “edit entries” link.

5) For entry confirmation, simply print the “view entries” page or click the "email confirmation" link at the top of the “view entries” page. An email confirmation will be sent to the email address in your account.

Entry deadline
The deadline for submitting entries is 3 p.m. on Monday, Sept. 10.

Chip timing
The meet will use chip timing and instructions about the chips will be in your packets.

Restrooms
Portable restrooms will be available. Please respect the restrooms in the holding start areas, as they are for competing athletes only. Showers will not be available.

Awards
Special trophies will be awarded to the winning teams and trophies will be presented to the top 10 finishers in each race. Medals will be given to the top 10 finishers in the JV races, but there will not be a team champion in those races.

Award ceremonies
The post-race awards ceremonies will take place at the awards tent at the designated times.

Results
All results will be posted at the awards tent and will be available on goUTSA.com after 6 p.m. the day of the race.

Other
· This is the same course that will be used for the UIL Region IV Championships on Saturday, Nov. 3.
· Concessions will be available.

Schedule
Friday, Sept. 14
University/college/open women - 6:30 p.m.
University/college/open men - 7 p.m.

Saturday, Sept. 15 (please note time changes from previous years)